Information about handling the coronavirus SARS-CoV-2

Diese Informationen gibt es auch auf unserer deutschsprachigen Seite.

On this page you will find current information about common infectious diseases and recommended preventive measures. The University of Erfurt has convened a crisis management team to collect and evaluate new information, advise and initiate appropriate preventive measures and to update this website regularly.

The Gotha Research Library of the University of Erfurt will be open again for use and visitors from Tuesday, June, 2, with the following services:

The "Studierendenwerk Thüringen" has informed that its day-care facilities - and thus also the day-care centre 'Campus-Kinderland' at the University of Erfurt - will start limited regular operation again next Tuesday, June,2.

The Erfurt University Library is open again from Wednesday, May, 27 - from Monday to Friday, from 10 a.m. to 8 p.m. The use of reading and workstations is also possible again to a limited extent.

The Equal Opportunities Office of the University of Erfurt informs that the flexible childcare facility "Räuberhöhle" on campus is open again.

Emergency measures of the University of Erfurt

Corona-Virus

The crisis team of the University of Erfurt has decided on various measures to protect the health of employees and students as well as other persons against the background of the worldwide rapid spread of the corona virus.

In addition, a corresponding protection concept has been developed and will be updated as necessary. The current version (as of April 27, 2020) can be found here.

Contact

For all questions concerning the coronavirus SARS-CoV-2, the University of Erfurt has set up a mail address: gesundheit@uni-erfurt.de

Students and staff (teaching staff, lecturers, guest lecturers and employees) at the University of Erfurt. Persons who:

  • had contact with a sick person
  • who are staying abroad, but who cannot return to Germany due to safety regulations in the sense of the quarantine measure
  • are themselves ill (with unspecific general symptoms or respiratory problems)
  • are in quarantine;

please report immediately by telephone or e-mail to your superior and in Department 2: Personnel at e-mail: personal@uni-erfurt.de (employees) or in Department 1: Studies and Teaching at e-mail: studierendenangelegenheiten@uni-erfurt.de (students). Together with you, the colleagues will then discuss the further procedure, such as the possibility of teleworking.

For questions and problems of international students, the International Office can be reached here.

Students and employees with families are welcome to contact the Equal Opportunities Board, e-mail: katharina.reinholdt@uni-erfurt.de, if they have any concerns or problems.

Students who have questions about their stay in one of the halls of residence of the Studierendenwerk or about financial or BAföG matters, please contact the Studierendenwerk Thüringen directly.

The Health Office of the City of Erfurt has named the Medical Care Centre Dr. Kielstein as the central information point for returnees from risk areas – with and without symptoms. There, a smear test can be taken by telephone on 0361/6010930 and the results will be available within 48 hours. You can reach the "Kassenärztlicher Notdienst" outside the office hours of the (family doctor) practices by calling 116117.

Hygiene measures

Recommended measures to protect yourself and others from contagion and especially droplet infection are

  • Keep a distance to other people (one to two meters)
  • regular, frequent and careful hand washing (at least 20 seconds with soap, up to the wrist)
  • wear gloves if necessary (wash after daily change)
  • Avoid shaking hands and hugging
  • Avoid touching mucous membranes in the face (mouth, eyes, nose) with your fingers
  • Sneezing not in the hand, but in the crook of the arm
  • dispose of used handkerchiefs quickly
  • Respiratory masks offer little protection to healthy people; humidifying the mask with condensed breathing air removes the barrier protection after only 20 minutes
  • avoid busy places and events
  • develop other protective habits: for example, pressing elevator buttons with an ankle instead of a fingertip

All employees should also check whether their communication can currently be done by e-mail, telephone or post.·      

A brochure from the Federal Centre for Health Education provides further tips (only available in german).

FAQ

The FAQ will be supplemented or updated as necessary.

General questions

What steps does the university management take to protect its employees and students and their relatives from the corona virus?

The University of Erfurt has set up a crisis team. It continuously assesses the very rapidly changing situation regarding the spread of the coronavirus (Covid-19) and decides on suitable protective measures. In its assessment, it follows the recommendations of the Robert Koch Institute and is in close contact with the Studentenwerk Thüringen, the city of Erfurt, the Thuringian Ministry of Economics, Science and Digital Society and the other Thuringian universities.

emergency measures

What effects does the current situation have on the coming summer semester?

The summer semester 2020 will take place - this is what the presidents of Thuringian universities agreed this week with the Thuringian Ministry of Economics, Science and Digital Society. A joint declaration was also published on this subject.

One thing is already clear: The semester is to take place with a maximum of flexibility in the study structure and with extensive use of digital teaching formats. The state has also announced that it will make additional financial resources available for digitisation.

For the University of Erfurt, this means that courses will start with online offerings from May, 4 and end as originally planned on July, 17 plus a two-week examination period. The Presidium and the Deans have reached an agreement on this. Since it is not yet clear how long the ban on contact issued by the health authorities will last, the courses will be held in digital form. There are corresponding recommendations and tools for this online teaching, which are available to all teachers at the university on the digital platform "moodle".

In order to ensure the best possible preparation for this online operation and the semester, the lecturers should be able to use their offices on campus again. This will be from April, 20 onwards, provided that the necessary hygiene and distance requirements are met. The basis for this are the regulations of the responsible health authorities. In this context, the University of Erfurt has ordered mouth covers, which will initially be distributed to the employees for presence on campus. The students will not yet return to campus at this time.

The University Library's services will be available again step by step from May, 4.

The Thuringian universities are also currently discussing how examinations can be held in July in larger cohorts on campus. Probably the exams will also take place digitally.

Students are asked to contact their teachers by e-mail if they need advice.

We ask for your understanding that there are still many open questions, especially regarding organisational matters. We will try to clarify them as soon as possible and provide you with up-to-date information on this website.

What regulations apply to students and employees who come from a risk area?

Until further notice, the following instructions apply to students and employees (teaching staff, lecturers, guest lecturers and employees) at the University of Erfurt. Persons who:

  • who are staying abroad, but who cannot return to Germany due to safety regulations in the sense of the quarantine measure
  • are themselves ill (with unspecific general symptoms or respiratory problems)
  • are in quarantine;

please report immediately by telephone or e-mail to your superior and in Department 2: Personnel at e-mail: personal@uni-erfurt.de (employees) or in Department 1: Studies and Teaching at e-mail: studierendenangelegenheiten@uni-erfurt.de (students). Together with you, the colleagues will then discuss the further procedure, such as the possibility of teleworking. The Health Office of the City of Erfurt has named the Medical Care Centre Dr. Kielstein as the central information point for returnees from risk areas – with and without symptoms. There, a smear test can be taken by telephone on +49 (0)361 6010930 and the results will be available within 48 hours. Please note that the infection with the coronavirus SARS-CoV-2 is notifiable. You can reach the Kassenärztlicher Notdienst outside the office hours of the (family doctor) practices by calling 116117.

How can I protect myself and others from infection?

With simple measures you can help to protect yourself and others from the corona virus:

  • When coughing or sneezing, keep the greatest possible distance from other people - and it is best to turn away.
  • Sneeze or cough into the crook of your arm or into a handkerchief - and then dispose of the handkerchief in a bin with a lid.
  • Washing hands regularly and thoroughly with soap and water for at least 20 seconds is considered a sufficient hygiene measure. In particular, this hygiene measure must be taken after blowing the nose, sneezing or coughing. 

Federal Centre for Health Education: Viral infections –hygiene works!

A brochure from the Federal Centre for Health Education provides further tips. (only available in german)

What should I do if I have symptoms of illness?

Persons who have stayed in a risk area designated by the Robert Koch Institute, or persons who have had contact with a person suffering from coronavirus and who develop signs of illness such as fever or respiratory problems within 14 days, please contact the hotline of the Erfurt Health Office immediately by phone: +49(0)361/ 655-267662 and enter domestic quarantine.

If acute respiratory symptoms occur, you should observe the coughing and sneezing label and good hand hygiene, avoid unnecessary contact and stay at home if possible.

In addition, please contact your supervisor immediately by telephone or e-mail and in Department 2: Personnel at e-mail: personal@uni-erfurt.de (employees) or in Department 1: Studies and Teaching at e-mail: studierendenangelegenheiten@uni-erfurt.de (students).

The Health Department of the City of Erfurt has designated the Medical Care Centre Dr. Kielstein as the central information point for persons with symptoms of the coronavirus SARSCoV-2 . There, after registering by telephone on +49 (0)361 6010930, a smear test can be taken, the results of which are available within about 48 hours. Please note that the infection with the coronavirus SARSCoV-2 is notifiable. You can reach the Kassenärztliche Emergency Service outside the office hours of the (family doctor) practices by calling 116117.

Studies and teaching

Will the lecture period in the summer semester be shortened or merely postponed?

The summer semester 2020 will take place - this is what the presidents of Thuringian universities agreed this week with the Thuringian Ministry of Economics, Science and Digital Society. A joint declaration was also published on this subject.

One thing is already clear: The semester is to take place with a maximum of flexibility in the study structure and with extensive use of digital teaching formats. The state has also announced that it will make additional financial resources available for digitisation.

For the University of Erfurt, this means that courses will start with online offerings from May, 4 and end as originally planned on July, 17 plus a two-week examination period. The Presidium and the Deans have reached an agreement on this. Since it is not yet clear how long the ban on contact issued by the health authorities will last, the courses will be held in digital form. There are corresponding recommendations and tools for this online teaching, which are available to all teachers at the university on the digital platform "moodle".

In order to ensure the best possible preparation for this online operation and the semester, the lecturers should be able to use their offices on campus again. This will be from April, 20 onwards, provided that the necessary hygiene and distance requirements are met. The basis for this are the regulations of the responsible health authorities. In this context, the University of Erfurt has ordered mouth covers, which will initially be distributed to the employees for presence on campus. The students will not yet return to campus at this time.

The University Library's services will be available again step by step from May, 4.

The Thuringian universities are also currently discussing how examinations can be held in July in larger cohorts on campus. Probably the exams will also take place digitally.

The Ministry has stated that the postponement should not put students at a disadvantage. Examination deadlines should be handled flexibly and exceptions should be allowed. This also applies to the receipt of BAföG, which is usually tied to the start of lectures.

Can I finish or still start my internship?

Compulsory internships during studies that do not take place at the university can be continued, but the continuation is at the discretion of the respective internship provider.

On the consequences of incompletely completed traineeships: If adjustments to the internships are necessary, these must be agreed with the examiners in such a way that the study programme is not extended. We have already set up a task force in the teacher training programmes to develop work experience formats that can be implemented for possible scenarios. About 200 MEd students want to complete their studies at the end of the summer semester and start their preparatory service.

Please also note the Website of Erfurt School of Education.

Will there still be exam dates?

There will be no more examinations until at least 19 April inclusive. Should students still be writing assignments, Bachelor or Master theses whose deadline has been set for a date after 16.3.2020, this deadline will be extended by 8 weeks without the need to submit an application. The reason for this is the closure of the University Library since 16.3.2020, because this means that they no longer have the necessary facilities for academic work. Therefore the presidium has made this regulation.
This extension is based on the date that the teachers have informed the students or that was communicated to them by the examination board when the Master's thesis was awarded. For example, in the case of a Master's thesis with a deadline of 13.7.2020, the new deadline is 7.9.2020.

If the assignment of topics for a Master's thesis and thus the beginning of the work on the thesis is imminent, the students will be informed accordingly by the examination board.

If students from the winter semester 2019/20 still have to take exams or oral or practical examinations, this will only be possible after attendance has resumed or if online formats can be implemented for this purpose. An exception are individual oral exams, which can be held in compliance with the current hygiene and distance regulations. For details please contact the respective lecturers.

Does the postponement of the lecture period also mean that the registration deadlines for enrolment in the summer semester will be postponed?

Are the deadlines for homework & Co. postponed with the lecture period?

With a view to the closure of the libraries, the deadlines for submission of final papers and term papers after 16 March will be extended by eight weeks. This is done automatically and does not need to be requested additionally.

Are there currently still consultation hours in the institutions or with the professors?

Consultations can currently only take place by telephone or, where possible, by video-conference, or by e-mail.

What are the consequences of the new regulations for the evaluation of graduations?

Due to the current situation, the procedures for evaluating degrees will be changed. Personal meetings will no longer be necessary. The university will determine the degrees with the best possible final grade on the basis of the grade reports according to the rules of the examination regulations after the decision of the examination boards. When the Registrar's Office has received all the necessary data, the result of the evaluation will be communicated by post.

Can I also apply for BAföG at short notice if I get into financial difficulties due to the Corona crisis?

Due to the current corona pandemic, the income situation has worsened considerably for many students and their parents - whether due to job loss or short-time work. The "Deutsches Studentenwerk" (DSW) has therefore informed that BAföG applications can be made at short notice to alleviate these financial difficulties.

press release (only available in German)

In addition, students who have run into financial difficulties for a short period of time can apply for a bridging loan of up to 800 euros from the "Studierendenwerk". This applies especially for students who are not entitled to BAföG and for foreign students. The contact person for this is the General Social Counseling Service, which can be reached under e-mail: asb@stw-thueringen.de.

Do I have to pay semester fees for the summer semester?

Yes, the semester fees, with which, for example, the semester ticket is paid, were already due in January. Without the receipt of the semester fee, no re-registration is possible. If you have any questions, please contact the Department 1: Registrar's Office. The staff can be reached by telephone from Monday to Thursday from 9 a.m. to 3 p.m.

Are the application deadlines for a partial course of studies with restricted admission in the DoSV postponed?

Yes, the start of the application phase in the Dialogue-Oriented Service Procedure (DoSV) for the winter semester 2020/21 will be postponed. Therefore, the application phase will not start on June 1 as announced, since in many federal states the dates for the Abitur examinations have also been postponed. The deadline of 15.07.2020 for the application will be postponed in any case.

All other dates and changes can be found on our website as soon as we know them.

Can I report back later if I have not yet been able to take all the exams due to Corona or if I do not yet have my certificate?

You do not have to be a student in order to receive a certificate. What is important is that you passed the last exam on the day you took it. This means: If everything has been submitted by the student, he/she can exmatriculate. However, he/she can also remain enrolled or re-register as long as he/she does not know the result of the evaluation. However, he/she must be de-registered at the end of the semester in which he/she receives his/her graduation documents.

If the evaluation shows that the course of study has not yet been completed and he/she is already de-registered at this time, he/she must then re-register in Registrars' Office for the missing study and examination papers. Then the general rules apply, i.e. if the student has not applied for a semester off, the semester fee is due. Due to the pandemic, however, no late re-registration fees are currently charged for late re-registration.

Are there time extensions for work that is linked to surveys, e.g. of pupils?

The eight-week extension applies to term papers and final papers. For some of them it ends in May, for others later. Some students conduct a survey for their work, e.g. of pupils, which requires direct contact and is currently not possible due to school closures. Will there be another deadline extension for these students?
 
These cases have to be arranged individually with the supervisors. The urgent recommendation, however, is to adapt the projects concerned in such a way that these face-to-face contacts are not necessary and the work can be completed within the deadlines that are now fixed.

Are there extensions of the doctoral periods, scholarships or positions?

An extension of the doctoral period must be discussed with the respective supervisors and cannot be regulated by the Presidium, which is, however, happy to promote uncomplicated solutions in the various committees and conferences.

The extension of funding means two things: On the one hand, it may involve the extension of posts. The Federal Government has announced that it will modify the "Wissenschaftszeitgesetz" (Law on the Temporary Employment of Researchers) and make it possible to extend posts for employees. However, the text of the law, which the university management will then discuss with the faculties, is not yet available. Presumably, this will be about examinations in individual cases. However, we will not be able to fill any additional posts, because there are no budgetary funds available for this purpose, but can only extend existing contracts.

Secondly, there is the question of extending grants. There is no additional money available for this either. Extensions are therefore only possible within the budget. We will presumably orientate ourselves to the DFG guidelines in the case of a regulation for our university, which still needs to be discussed, and will therefore conduct individual case studies. The other universities in Thuringia are doing the same.

According to initial information, the study promotion agencies, which also award doctoral scholarships, have already reacted to the current situation and decided how to proceed with the extension of scholarships. The affected doctoral students are kindly requested to inform themselves on the respective homepages and, in case there are further problems, to contact the liaison lecturers of the individual funding institutions at our university. The DFG, for example, has now also developed corresponding guidelines.

I am a student and do not have a computer. Can I borrow one at the university?

The student council has Thinkpads for students to borrow. If you need one of them, please contact the students council directly via e-mail: stura.vorstand@uni-erfurt.de.

Are there any considerations or concrete plans at the university to hold examinations as online examinations?

Yes, the university has decided to conduct the examinations completely online in the summer semester 2020. We have researched the market and are currently in the process of acquiring and providing the tool wiseflow from the Danish provider uniwise for the university.

To this end, a data protection impact assessment will first be carried out in accordance with the specifications and recommendations of our data protection officers. This process will also clarify which legal regulations must be included in a statute for the implementation of electronic examinations. In addition to the Vice-President for Academic Affairs, the following parties are involved in this procedure: the Computer Center, Department 1: Registrar's Office, the Data Protection Officer, the Legal Department, the Student Council, the Lecturers' Association and the representative for disabled students.

Organizational

What effects does the late start of the lecture period in the summer semester have on the semester ticket?

The semester ticket is linked to the semester, not to the lecture period. In this respect the ticket is valid as scheduled. For further information on this matter, please contact the Studierendenwerk: www.stw-thueringen.de/deutsch/stw-startseite.html.

What effects does the late start of the lecture period in the summer semester have on the payment of BAföG?

The Federal Ministry of Education and Research has stated that students should not suffer disadvantages as a result of the corona crisis (https://www.bmbf.de/de/karliczek-keinenachteile-beim-bafoeg-wegen-corona-11122.html). It has sent a corresponding decree to the federal states. Students can contact the staff of the Student Financing Office at the Studentenwerk Thüringen with their questions at any time: www.stw-thueringen.de/deutsch/stw-startseite.html

Will the cafeteria, the café "Hörsaal 7", the glass box and Café Hilgenfeld also be closed at the university?

The campus catering facilities - dining hall and "glasbox" - are still closed until further notice.

From Monday, April 20, the "Studierendenwerk Thüringen" is offering a To-go-service in the Café "Hörsaal 7" on campus of the University of Erfurt from 11 a.m. to 2 p.m. There are two meals a day (meaty and meatless). Payment is made exclusively with the thoska. The foyer of the cafeteria, where the machines for recharging the thoska are located, will be open from 8 a.m. to 4 p.m. However, the dining hall will remain closed. Instructions for cashless payment can be found at: https://www.stw-thueringen.de/cms/upload/dokumente/soziales/thoska_Erklaerung.pdf.

What support does the University Computer and Media Center offer for working at home?

For the support that the University Computer and Media Center provides, please click here. Apart from this the University Computer and Media Center provides appropriate information on the possibilities of organizing video conferences on its service pages. (Attention: Login required).

Can appointment committees currently meet?

Since April, 20, committee meetings or appointment committees have been taking place again - but initially largely online via video conference. When smaller groups can meet again on campus - in compliance with the applicable distance regulations and appropriate hygiene measures - depends on the decisions of the health authorities.

Which possibilities do I have to use home office, telecommuting (Telearbeit) or mobile working?

Department 2: Personnel (Dezernat 2: Personal) has prepared an information sheet [in German only].

Is there emergency care for my child in the on-campus childcare facilities?

Since May 4, 2020, classroom instruction at Thuringian schools has begun in several delayed steps. From May 18, 2020, the transition from emergency care to limited regular operation will take place in the daycare centers. Currently, emergency care for members of the university is available as follows:

  •     working single parents (group A+)
  •     single parent students attending attendance classes (group A+) (only in day-care centres)
  •     pedagogical staff who carry out face-to-face or digital teaching, and students who participate in this (group B) à only if the other parent is also entitled to emergency care!
  •     Parents of children who are about to start school and their siblings (Group C) (only in day-care centres)
  •     Parents of children with special support needs (Group C) (only in day-care centres)
  •     other parent group A+

As a rule, emergency care can only be used for children up to grade 6 and only if no other care is available (the latter does not apply to group B).

The certificate for the teaching staff is issued by the respective dean's office on request. For students, the certificate of enrolment is sufficient. For single parents, a credible account of their life situation is usually sufficient. A confirmation of regular employment may be required (e.g. by presenting the employment contract). It is usually not necessary to involve the employer.

The management of the school or day care centre or the day care person decides on admission to emergency care. Complaints are handled by the state school or youth welfare offices.

In addition, the current Thuringian "SARS-CoV-2-Maßnahmenfortentwicklungsverordnung" of May, 12  regulates, among other things, the following Emergency care for children in the respective day-care facility will end with the start of the restricted regular operation of the facility, at the latest by  June, 15, 2020 (§ 7 section 2).

The modified attendance lessons at the schools will gradually be extended to additional groups of pupils. From 2 June 2020 at the latest, all pupils are to be included in the modified attendance lessons. The school management shall decide on the concrete steps of expansion on its own responsibility and in coordination with the responsible school authorities, taking into account the concept of the TMBJS (§ 8 section. 2).

(update May, 25)
The Equal Opportunities Office of the University of Erfurt informs that the flexible childcare facility "Räuberhöhle" on campus is open again. From now on, up to five children of university members can again be looked after simultaneously between 8 a.m. and 4 p.m. in the rooms on Plauener Weg.

(update May, 28)
The "Studierendenwerk" has informed that it will restart the limited regular operation of its day-care centres from June,2. The parents of the children concerned will be informed separately.

Does the post office remain occupied when presence mode is discontinued?

Yes, the post office in the Erfurt University Library building is open. The mailbox at the main entrance to the campus is emptied regularly.

What services does the University Computer and Media Center offer to support the home office?

Due to the discontinuation of the university's presence, the University Computer and Media Center has converted some services. These include: extended support hours (e-mail and telephone) and use of software offers. Please read our detailed service news URMZ offers for working at home.

Is it possible to set up a VPN access for my private computer by the University Computer and Media Center?

No, this is not possible for security reasons. The WebDAV service can be used for encrypted access to business drives. The URMZ staff will be happy to answer any questions and provide support.

I have poor internet access in the country, is there a place at university where I can work?

The "Studierendenwerk Thüringen" offers to rent out some of its dormitories on short notice - for one or two months. The dormitories are equipped with WLAN throughout. Those interested can contact the Studierendenwerk directly.

Contact them at: www.stw-thueringen.de/deutsch/wohnen/index.html

The university also offers to open rooms on the campus for students on weekdays, who can then work there with their own laptops during the day while observing the applicable distance regulations and hygiene measures. The campus is fully equipped with WLAN. The use of the pool rooms in the KIZ and the computer workstations in the library is not possible for the time being, as the disinfection of computers and keyboards cannot be guaranteed without interruption.

What services does the University Library offer during the restricted study period?

What services does the University Library offer during the restricted study period?

  • From May, 4 2020, Erfurt University Library will gradually reopen its doors. In order to guarantee hygiene protection measures, admission is limited to 50 visitors and is only permitted with a face mask (nose-mouth cover). All users will receive a library basket at the entrance area and are kindly requested to follow the signs and directions while keeping a safe distance. Please prepare your list of literature with the signatures you need before your visit to the library in order not to exceed a stay of 30 minutes.
  • Lending and returning media as well as copying and scanning in self-service is again possible.
  • Lending of media on site is possible again from May, 4.
  • The reading and workstations including the special reading room, carrels and group work rooms cannot be used.
  • Ordering and reservation via the online catalogue or via Discovery is possible again from April, 30 2020.
  • Due to the current situation, interlibrary loan for book orders has been stopped throughout the network until further notice. However, electronic copies can now be sent free of charge until May, 31.
  • As part of the "COVID-19 emergency operation" you can place copy orders in the GBV union catalogue and receive your article order directly to the e-mail address stored in the user account. This electronic delivery option is expected to be available until May 31, 2020. Please note that not all libraries are able to deliver interlibrary loan items and therefore not all orders may be processed or there may be delays. You can order partial copies of books (max. 10%) as well as articles from scientific and specialist journals. Ordering copies is free of charge within the framework of emergency operation, the usual interlibrary loan fee per order is waived. If you have any questions, please contact fernleihe.ub@uni-erfurt.de.
  • Borrowed books can be returned to the University Library from 04 May 2020, Monday to Friday, 10 a.m. to 4 p.m. This also applies to interlibrary loan books. Please keep the borrowed media until then. Further information will be sent to the borrowers by e-mail.
  • For borrowed media whose loan period has expired, there will be no reminders during the closing time. There are no additional fees. An extension is therefore not necessary.
  • For the renewal of library cards, please send us an e-mail, then the validity will initially be extended until June, 30.
  • Also for possible data changes, please send us an e-mail so that we can update the data.
  • The regular electronic services from off-campus are still available to members of the University of Erfurt via Shibboleth.
  • There are also special offers with extended access possibilities which we are constantly adding to.

For further information click here please.

Due to the Corona pandemic I have fallen behind with my doctoral project. Can I extend my scholarship?

The Presidium and the Research and Young Investigators' Office of the University of Erfurt have intensively dealt with the problem situation of doctoral students and also with the question of possible scholarship extensions. Here's the result:

It is important that scholarship holders in doctoral sponsorship should first of all use the time that was planned for projects that might not be feasible due to the pandemic to work on other questions or aspects of the dissertation project. In short, we would ask that in any case it be checked whether the work plans for the individual doctoral project cannot be changed.

And: The funds for extending the duration of doctoral scholarships must be taken from the funds planned for scholarships in the coming years. Approval of applications for extensions thus means that the number of new fellowships will be lower than planned. We therefore ask all scholarship holders concerned to apply for extensions only to the extent that they are really necessary.

If it is not possible to work on other questions and aspects of the dissertation project in a meaningful way, an interruption of the grant can be requested. Alternatively, an extension of the scholarship can be requested on a case-by-case basis. Applications for an extension of the duration of doctoral scholarships can be submitted first by the scholarship holder*in the 2017 cohort and later in 2020 by the 2018 cohort.

Any interruption in funding is handled directly by the Research and Young Investigators Unit and the Vice President. Applications for extensions of funding are reviewed by the staff of the Research and Young Investigators Unit and the Vice President, a recommendation is prepared and the applications are then forwarded to the Awards Committee with a request for a vote.

The following applies to applications for extensions of the duration of doctoral scholarships:

a) An extension of two months can be applied for with reference to the closure of the University Library of Erfurt or the loss of a job. The prerequisite is that the workstation was not accessible at all times or that work materials could only have been obtained at the University Library of Erfurt.

b) An extension of up to four months can be requested,

  • if work in other libraries or archives or scientific institutions in Germany for a period of at least four weeks and correspondingly planned travel or research stays were not possible or
  • if there was an acute illness with the COVID19 virus.

(c) An extension of up to six months may be requested,

  • if empirical investigations or studies or researches for which research stays abroad were or are necessary could not be carried out or
  • if doctoral candidates had to/must look after children who are under ten years of age and cannot/could not go to day-care centres or primary schools or for whom emergency care could not/could not be taken.

For the application please use the form we have sent you by e-mail. The Staff Unit for Research and Promotion of Young Researchers and the Vice President will ensure that applications are processed quickly.

We hope that the possibility of extending scholarships will help doctoral students who are experiencing difficulties with their project in the current situation. The Vice-President for Research and Promotion of Young Researchers, Prof. Dr. Benedikt Kranemann, will be happy to answer any questions.

Two further remarks: Doctoral students who are supported by sponsors other than the University must please contact the relevant institutions directly. And: For the extension of budget-financed positions, doctoral candidates must contact their respective supervisors and the respective dean's office.