The Presidium and the Research and Young Investigators' Office of the University of Erfurt have intensively dealt with the problem situation of doctoral students and also with the question of possible scholarship extensions. Here's the result:
It is important that scholarship holders in doctoral sponsorship should first of all use the time that was planned for projects that might not be feasible due to the pandemic to work on other questions or aspects of the dissertation project. In short, we would ask that in any case it be checked whether the work plans for the individual doctoral project cannot be changed.
And: The funds for extending the duration of doctoral scholarships must be taken from the funds planned for scholarships in the coming years. Approval of applications for extensions thus means that the number of new fellowships will be lower than planned. We therefore ask all scholarship holders concerned to apply for extensions only to the extent that they are really necessary.
If it is not possible to work on other questions and aspects of the dissertation project in a meaningful way, an interruption of the grant can be requested. Alternatively, an extension of the scholarship can be requested on a case-by-case basis. Applications for an extension of the duration of doctoral scholarships can be submitted first by the scholarship holder*in the 2017 cohort and later in 2020 by the 2018 cohort.
Any interruption in funding is handled directly by the Research and Young Investigators Unit and the Vice President. Applications for extensions of funding are reviewed by the staff of the Research and Young Investigators Unit and the Vice President, a recommendation is prepared and the applications are then forwarded to the Awards Committee with a request for a vote.
The following applies to applications for extensions of the duration of doctoral scholarships:
a) An extension of two months can be applied for with reference to the closure of the University Library of Erfurt or the loss of a job. The prerequisite is that the workstation was not accessible at all times or that work materials could only have been obtained at the University Library of Erfurt.
b) An extension of up to four months can be requested,
- if work in other libraries or archives or scientific institutions in Germany for a period of at least four weeks and correspondingly planned travel or research stays were not possible or
- if there was an acute illness with the COVID19 virus.
(c) An extension of up to six months may be requested,
- if empirical investigations or studies or researches for which research stays abroad were or are necessary could not be carried out or
- if doctoral candidates had to/must look after children who are under ten years of age and cannot/could not go to day-care centres or primary schools or for whom emergency care could not/could not be taken.
For the application please use the form we have sent you by e-mail. The Staff Unit for Research and Promotion of Young Researchers and the Vice President will ensure that applications are processed quickly.
We hope that the possibility of extending scholarships will help doctoral students who are experiencing difficulties with their project in the current situation. The Vice-President for Research and Promotion of Young Researchers, Prof. Dr. Benedikt Kranemann, will be happy to answer any questions.
Two further remarks: Doctoral students who are supported by sponsors other than the University must please contact the relevant institutions directly. And: For the extension of budget-financed positions, doctoral candidates must contact their respective supervisors and the respective dean's office.