Print, copy and scan

In the reading area of the Gotha Research Library you can reproduce books and other documents from the year of publication 1851 onwards that do not pose a conservation risk. A multi-function device, a book scanner and two microform scanners are available for this purpose. Please observe the legal provisions of copyright law.

Multifunction device

Our multi-function device allows you to copy, print files from a USB stick, scan and save originals (b/w or colour).

There are two ways to scan in copy mode:

  • Q-Pilot Scan: for students and employees of the University of Erfurt. The personal scan is automatically uploaded to the campus-wide portal, which can be accessed with the known login data.
  • “External storage” function: for all users. The scanned pages are saved on a USB stick that you bring with you (formats pdf, jpg, tiff, xps).

Cost of printing and copying

A4 Black/white: € 0.04 I Colour: € 0.08; A3 Black/white: € 0.20 I Colour: € 0.40

Scanning is free of charge.

Copy cards

You need a copy card to be able to copy on the multi-function machine.

Copy cards worth € 5 are available at the vending machine in the Gotha Research Library It operates with EC and credit cards.

Copy cards purchased at the Erfurt University Library are also valid.

Thoska holders at the University of Erfurt and other Thuringian universities can use their thoska as a copy and payment card (prerequisite: loaded e-wallet).


In order to be able to print from the multi-functional device, students and employees of the University of Erfurt must link the purchased copy card once with their University of Erfurt login name and password. The link is made at a PC equipped with a card reader in the entrance area of the Erfurt University Library. After logging in to the print cost management portal with the username and password, the card serial number is recorded with the card reader. You can then initiate print jobs and view them at any time via the campus-wide portal

External library users, including thoska holders from other Thuringian universities, can only print out via USB stick (documents in the following formats: pdf, jpg, tiff and xps). Payment is made with the copy card or thoska.

Mobile printing

You cannot currently send print jobs from the freely accessible terminals in the library.

Book and microform scanners

Book scanners

For book-friendly scanning, please use the book scanner next to the multi-function device. You will need a USB stick for saving. It is free to use.

Microform scanner

At the two microform scanners, you can read microfilms and microfiches and scan them with the option of saving them to a USB stick. It is free to use.


With the help of the ScanTent, you can scan with your own smartphone easily, quickly and free of charge:

Place the open book in the tent and then position your smartphone on the non-slip tray at the top of the tent so that the camera is pointed at the book pages. An LED ring inside the tent allows for additional illumination of the pages. This provides optimal exposure. If needed, plug the USB cable into the socket next to the tent.

With your smartphone camera, you can create scans up to A3 size. We recommend the official DocScan app for Android in the Google PlayStore or the iOS app recommended by the manufacturer in the Apple AppStore, which you can download free of charge.

You can use it not only to scan single pages, but also to enable a series function that can automatically detect page turning and create a multi-page PDF.

Please also observe copyright when scanning with your own smartphone.

Photographs of historical holdings

In the special reading room area, you can photograph holdings with your own devices (smartphones, tablets or digital cameras). You can make the recordings for personal and scientific purposes. You can also make scans of microforms of handwritten holdings free of charge using the microform scanner. Please check in advance whether the holding is already available online.

Further details can be found in the flyer entitled “Use of Historical Books and other Valuable Materials”.

Reproduction services

Reproduction services

Our digitised holdings are accessible online in the Digital Historical Library or the periodicals portal journals@UrMEL. Should you require a reproduction in higher resolution, please contact Reproductions of manuscripts, historical prints and other valuable holdings that have not yet been digitised can be ordered on request at the circulation desk, in the special reading room or in writing.

Please fill in the order form for reproduction services and send it to us by post or e-mail. Please refer to the current administrative costs list for reproduction options and costs incurred. For orders from abroad, we request advance payment.

We decide on the possibility and type of reproduction according to the conservational conditions of the original. We will make complete titles publicly available in the library's digital collections.

Terms of use for digital copies of the Gotha Research Library

Public domain works
The Gotha Research Library is committed to an open and free scholarly culture. Therefore, reproductions of works for which copyright protection has expired should also be free to use and distribute. In the digital collections of the research library, you will find licence information that deviates from this for works in the public domain. Retroactive technical changes are currently planned. As soon as these have been completed, public domain works will also be marked as public domain. The digital contents can be accessed via an OAI interface.

We recommend citing both the original source and the digital object when reusing it. We would be pleased if you would inform us about the use and provide us with the bibliographic details of your publication or send us a copy.

Use according to Public Domain Mark 1.0
You may freely use and distribute the digital objects marked with the rights notice Public Domain Mark 1.0. You may copy, modify, distribute and perform these works, even for commercial purposes, without having to obtain permission.  

Use according to CC-BY-SA 4.0
For digital objects made available under the Creative Commons licence CC-BY-SA 4.0, the following applies: you may copy and redistribute this content, modify the material for any purpose and build upon it, provided that you cite the Gotha Research Library or the providing institutions as the source and use the same licence in case of redistribution.

Digitised material with existing copyright protection
For copyright reasons, some digital objects can only be used on the library's premises. The limits of copyright restrictions apply to these objects.

Recommended citation
Gotha Research Library of the University of Erfurt,
[Signature] and [Persistent URL] (Public Domain Mark 1.0 )

Gotha Research Library of the University of Erfurt, Chart. B 24 <> (Public Domain Mark 1.0 )

Abbreviation for "Gotha Research Library of the University of Erfurt" if cited more than once: FB Gotha

Permission to publish
Reproductions of works in which copyright protection has expired ("works in the public domain") are made available under Public Domain Mark 1.0. You can use these without obtaining permission.  

If you wish to publish an illustration originating from the Gotha Research Library and the intended use does not meet this criterion, please contact the library's information desk (

We would be pleased to receive a free copy of your publication. For electronic publications, please send us a note with the access options (URN/DOI).