Print, copy and scan

In the reading area of the Gotha Research Library you can reproduce books and other documents from the year of publication 1851 onwards that do not pose a conservation risk. A multi-function device, a book scanner and two microform scanners are available for this purpose. Please observe the legal provisions of copyright law.

Multifunction device

Our multi-function device allows you to copy, print files from a USB stick, scan and save originals (b/w or colour).

There are two ways to scan in copy mode:

  • Q-Pilot Scan: for students and employees of the University of Erfurt. The personal scan is automatically uploaded to the campus-wide portal, which can be accessed with the known login data.
  • “External storage” function: for all users. The scanned pages are saved on a USB stick that you bring with you (formats pdf, jpg, tiff, xps).

Cost of printing and copying

A4 Black/white: € 0.04 I Colour: € 0.08; A3 Black/white: € 0.20 I Colour: € 0.40

Scanning is free of charge.

Copy cards

You need a copy card to be able to copy on the multi-function machine.

Copy cards worth € 5 are available at the vending machine in the Gotha Research Library It operates with EC and credit cards.

Copy cards purchased at the Erfurt University Library are also valid.

Thoska holders at the University of Erfurt and other Thuringian universities can use their thoska as a copy and payment card (prerequisite: loaded e-wallet).


In order to be able to print from the multi-functional device, students and employees of the University of Erfurt must link the purchased copy card once with their University of Erfurt login name and password. The link is made at a PC equipped with a card reader in the entrance area of the Erfurt University Library. After logging in to the print cost management portal with the username and password, the card serial number is recorded with the card reader. You can then initiate print jobs and view them at any time via the campus-wide portal

External library users, including thoska holders from other Thuringian universities, can only print out via USB stick (documents in the following formats: pdf, jpg, tiff and xps). Payment is made with the copy card or thoska.

Mobile printing

You cannot currently send print jobs from the freely accessible terminals in the library.

Book and microform scanners

Book scanners

For book-friendly scanning, please use the book scanner next to the multi-function device. You will need a USB stick for saving. It is free to use.

Microform scanner

At the two microform scanners, you can read microfilms and microfiches and scan them with the option of saving them to a USB stick. It is free to use.


With the help of the ScanTent, you can scan with your own smartphone easily, quickly and free of charge:

Place the open book in the tent and then position your smartphone on the non-slip tray at the top of the tent so that the camera is pointed at the book pages. An LED ring inside the tent allows for additional illumination of the pages. This provides optimal exposure. If needed, plug the USB cable into the socket next to the tent.

With your smartphone camera, you can create scans up to A3 size. We recommend the official DocScan app for Android in the Google PlayStore or the iOS app recommended by the manufacturer in the Apple AppStore, which you can download free of charge.

You can use it not only to scan single pages, but also to enable a series function that can automatically detect page turning and create a multi-page PDF.

Please also observe copyright when scanning with your own smartphone.

Photographs of historical holdings

In the special reading room area, you can photograph holdings with your own devices (smartphones, tablets or digital cameras). You can make the recordings for personal and scientific purposes. You can also make scans of microforms of handwritten holdings free of charge using the microform scanner. To do this, please complete the photo recording form. Please check in advance whether the holding is already available online.

Further details can be found in the flyer entitled “Use of Historical Books and other Valuable Materials”.

Reproduction services

Reproduction services

If desired, you can order reproductions from manuscripts, historical prints and other valuable holdings as well as scan and photo orders from the modern holdings on site at the lending desk, in the special reading room or request them in writing

To do so, please fill out the order form for repro services and send it to us by post or e-mail. For reproduction options and costs incurred, please refer to the current administrative costs list. For orders from abroad, we ask for advance payment.

We decide on the possibility and type of reproduction according to the conservational conditions of the original. We will make all titles publicly available in our Digital Historical Library.

Publication of reproductions

For publications of reproductions, please obtain permission. Publication permits for scientific purposes are free of charge; permits for commercial purposes are subject to a fee. These are based on the administrative costs list and are charged according to the type and scope of use.

Please provide us with the following information for the preparation of the publication permit:

  • Your address or the address of the institution with the name of a contact person
  • Author, title, publication note as well as the shelf mark of the desired object
  • Sheet or page reference of the desired motif
  • Title and expected date of publication in which the illustration is to be used (in the case of print publications, if already known, with details of the number of pages, print run and selling price)

We would be pleased to receive a free copy of your publication. For electronic publications, please send us a note with the access options (URN/DOI).

The digital copies from the Digital Historical Library, which you can download as PDF files, are generally subject to the Creative Commons Attribution-Share Alike 4.0 Germany licence (CC BY-SA 4.0). You can use these without obtaining permission. This also applies to the public domain digital copies of the library in the periodicals portal journals@UrMEL (CC0).

Terms of use for digital copies of the Gotha Research Library

The Gotha Research Library is committed to an open and free scholarly culture. Therefore, the digital copies of material for which copyright protection has expired should be freely available for use and dissemination. In the digital collections of the Research Library, some licence information for public domain material may contradict this. Currently, a retrospective technical changeover is planned. As soon as changes are completed, public domain material will also be marked as public domain.

The digitised material created by the Research Library Gotha is currently freely available under the following licence conditions. It can be accessed under an OAI interface. Metadata for digitised material (i.e. bibliographic data, structural data, etc.) are published under the CC0 licence. Please note the following explanations and the corresponding licence information on the homepage of the corresponding digital object. Other rights may apply to third-party offerings provided via the website of the Gotha Research Library.

[Translate to English:] Logo Public Domain

Usage according to CC0
The use of this material is permitted according to the terms of the Creative Commons licence CC0. Please see the licence conditions: Creative Commons Licence CC0.


[Translate to English:] Logo CC BY-SA 4.0

Usage according to CC BY-SA 4.0
The use of this material is permitted under the terms of the Creative Commons licence CC BY-SA 4.0. Please see the licence conditions:  Creative Commons Licence CC BY-SA 4.0.  


Recommended citation
Gotha Research Library of the University of Erfurt, [Signature] < [Persistent URL]> (CC-BY-SA 4.0)

Gotha Research Library of the University of Erfurt, Chart. B 24 <> (CC-BY-SA 4.0)

Abbreviation for "Gotha Research Library of the University of Erfurt" when cited more than once: FB Gotha

Publishing permission
If you would like to publish an image from the Gotha Research Library and the intended utilisation does not correspond to the above-mentioned conditions, please contact the library's information desk ( for a publication permit.