Self-administration

It is possible to administer your own service device yourself. Please note the following:

Upon approval of this request by the head of the URMZ, the University Computer and Media Centre (URMZ) is no longer responsible for the support of this device. This means that all further installations, configurations, and troubleshooting, if any, must be done by the user. However, the user is free to return to University Computer and Media Centre (URMZ) supervisor support.

Requirements

Requirements

First, you must write a formal email to the University Computer and Media Centre (URMZ) requesting and justifying administration rights for your device(s). Always include the type of device, inventory number (if known), and your full name. If all parties agree, please read the self-administration form carefully (you can find it under "Form") and send it signed by hand to the University Computer and Media Centre (URMZ). Afterwards you will receive your device in the state of delivery.

What does delivery status mean? You will receive the device as it was equipped by the manufacturer/dealer. This means that the University Computer and Media Centre (URMZ) has not made any changes/adaptations and will not change anything on the device in the future. Please note that you will not be able to use our central services (printer, storage services, etc.) for the time being. The configuration for this is up to you!

Duties

In order for you and the University Computer and Media Centre (URMZ) to guarantee network security or trouble-free operation, the following must be observed:

  • Use an up-to-date operating system supplied with security updates!
  • Use an antivirus software (e.g.: Windows Defender)
  • Check if the integrated firewall of the operating system is switched on!
  • Always perform your daily work as a normal user --> create a second user next to your administrator account, who only has the authorization of a user!
  • Always install the latest updates for your installed software (e.g.: for PDF products, Java, Flashplayer etc.)
  • Always use strong passwords! Follow the advice of the BSI
  • Do not share passwords!
  • Install programmes and drivers only from trustworthy and reliable sources!
  • Be suspicious!

Hints/Tips

Software

Programmes such as Citavi, SPSS or other software requiring a license can be obtained from the license management of the University Computer and Media Centre (URMZ). To do so, send an informal request to our license management

Network drives

The mounting of your drives is done via the CIFS/SMB protocol. To do this, proceed as follows:

Windows:

  1. Open Explorer and click on Connect network drive or click on "this PC" and then under the "Computer" tab on Connect network drive.
  2. Here you enter the following under Folder: \\ad.uni-erfurt.de\file
  3. Check the box "Connect with other credentials".
  4. Then enter your university login (ad\username)
  5. Click OK; now your drives should be mounted successfully

macOS:

  1. In the Finder, select "Go to" > "Connect to Server".
  2. Enter the following into the field "Server address": smb://ad.uni-erfurt.de/file
  3. Click on "Connect
  4. Now select "Registered user" and then enter your university login (password can be saved in the keychain)
  5. Afterwards you can find your files and folders in the Finder under Places --> ad.uni-erfurt.de --> file

The integration under Linux works similarly

After logging in, the folders "groups", "projects", "users" are displayed. These folders correspond to the drives H, O and U as follows:

H = users/ef/LOGIN or users/gth/LOGIN O = projects U = groups

From off-campus, it is possible to access your files and folders via eduVPN.

Print

manually mounting an iprint printer under Windows (example: Windows 10 1909):

First you have to request the release of the LPR protocol for the network printer you want to print on! Then set up the iprint printer as follows:

  1. Activate printing via LPR for Windows; to do this, go to Control Panel --> Programmes and Features --> Activate or deactivate Windows features --> Open Print and Document Services, select the "LPR connection monitor" function.
  2. Control Panel --> Show Devices and Printers --> Add Printer --> The desired printer is not in the list --> Add local or network printer with manual settings
  3. Create new port and select "LPR port" as port type
  4. In the next step enter "iprint.intern.uni-erfurt.de" as LPD server name and the complete name of the network printer as printer name. e.g.: "EF43874-LJP3005-GP" (please ask the University Computer and Media Centre (URMZ) for the name!)
  5. Printer driver, e.g.: "HP LaserJet P3005 PCL6", select manually or obtain via Windows update

manually mounting an iprint printer under macOS:

First you have to request the release of the LPR protocol for the network printer you want to print on! Then set up the iprint printer as follows:

  1. Download and install the driver for the network printer from the manufacturer's website
  2. Open the System Preferences --> Printers & Scanners --> click on the + button.
    1. macOS 13 or later: System Preferences --> Printers & Scanners --> add Printers & Scanners or Fax
  3. Select the tab "IP" --> Address: "iprint.intern.uni-erfurt.de" --> Protocol: "Line Printer Daemon - LPD" --> Waiting list: the complete name of the network printer. e.g.: "EF43874-LJP3005-GP" (please ask the University Computer and Media Centre (URMZ) for the name!)
  4. Name: any name can be given --> Use: "select software" --> select the right driver for the network printer --> Add

manual integration of the MyQ Followme printer under Windows (example: Windows 10 1909):

  1. Activate printing via LPR for Windows; to do this, go to Control Panel --> Programmes and Features --> Activate or deactivate Windows features --> Expand Print and Document Services, select the "LPR connection monitor" function
  2. Control Panel --> Show Devices and Printers --> Add Printer --> The desired printer is not in the list --> Add local or network printer with manual settings
  3. Create new port and select "LPR port" as port type
  4. In the next step enter "myq.intern.uni-erfurt.de" as LPD server name and "followme_sjm" as printer name
  5. Select printer driver for "TASKalfa 4053ci" manually or get and install it via Windows-Update.
  6. Assign a suitable name to the printer, e.g. "MyQ Followme", do NOT select release for other users*.
  7. Please continue with "Install Smart Job Manager"; without Smart Job Manager the print jobs cannot be collected!

*under "Device Settings" (Start --> Devices and Printers --> Select target printer --> Right click --> Printer Properties --> Device Settings) check the box for Paper Feed (Cassette 3, 4) and 4000-sheet Finisher, Hole Punch Unit Type "None"; other presets (duplex, color, etc.) as needed

Install Smart Job Manager (only necessary under Windows!)

  1. Via Smart Job Manager, print jobs are assigned to your user account (OPAC) in the university network and can be picked up at any (office) multifunctional device with your office ID card. Recommended settings and instructions for installation can be found here
  2. During the installation of the Smart Job Manger you have to enter the client ID of the MyQ-Server. Please ask for this Client ID at the University Computer and Media Centre (URMZ)!

manual integration of the MyQ Followme printer under macOS

  1. Download the driver "Mac Universal Driver (5.4_2022.07.11)" here Download and install the driver Kyocera OS X 10.9+ Web…dmg
  2. Open the System Preferences --> Printers & Scanners --> click on the + button.
    1. macOS 13 or later: System Preferences --> Printers & Scanners --> add Printers & Scanners or Fax
  3. Select the tab "IP" --> Address: "myq.intern.uni-erfurt.de" --> Protocol: "Line Printer Daemon - LPD" --> Waiting list: "followme".
  4. name can be given arbitrarily (e.g.: "MyQ Followme") --> use: "select software" --> "Kyocera TASKalfa 4053ci (KPDL)" --> Add
  5. Please specify the following in the next step: Paper feeders: "Cassettes 3,4" --> Finisher: "4000-sheet finisher (DF7130)" --> OK
  6. Start a terminal; via Finder --> Utilities --> Terminal
  7. Enter the following --> "echo User username > .cups/client.conf" (please enter your university username for username (e.g.: mustermanne or pe34kam)) and press ENTER --> Terminal can be closed afterwards
  8. Restart macOS

Now everything should be set up so that you can send and pick up your print at any (office) multifunction device.

Data backup

  • All files and folders that are only local are not backed up!
  • Always create backups of your data! Observe the instructions of the BSI
  • Since you are a self-administrator, the University Computer and Media Centre (URMZ) cannot help with a possible data recovery!

Form

IT Service Desk
Service area
(University Computer and Media Centre)
C21 - Centre for Communication and Information (KIZ) / Room 0.11
+49 361 737-5454
rz@uni-erfurt.de