Online examinations with UniWise - WISEflow

WISEflow is available to all students and lecturers at the University of Erfurt. Lecturers whose university e-mail address and university account is activated via ELVIS can also use it. The following link will take you directly to the login to the WISEflow portal: http://de.wiseflow.net/uni-erfurt.You can then log in with the eduGAIN_Verfahren and will be forwarded to the shiboleth portal of the University of Erfurt. The login procedure is then the usual one. If employees who are not teaching staff also require WISEflow access, you can inform us by sending an e-mail to vpsul@uni-erfurt.de.

You can find information about WISEflow, a forum and a FAQ section in the moodle Room "Uni Erfurt Digital Lehren" (UEDL). There's a weekly consultation hour via webex. The exact consultation times can be found in the moodle room UEDL.
 

As a student you could use the forum in the moodle-room Uni Erfurt Digital Studieren (UEDiStu) or the weekly consultation hour via webex. More information on the consultation hours can be found in the moodle-room UEDiStu.

You can also find more information on the WISEflow support pages

You can create exams, rate tasks and collect them on a single platform at any time and directly in the browser. With the Authoring Module, you can create interactive tests and exams, and you can activate video, audio, and helper applications in each question if you wish.

In the Assessment Module, you can read all submissions, comment on them, and give direct feedback on all submissions wherever and whenever you want. All you need is a computer or tablet with a web browser to manage the exams electronically.

With the electronic exam administration module, you can not only manage and set up digital exam processes, but also register students and automate the distribution of assignments and paper archiving.

With WISEflow, you can participate in paperless examinations in which tasks are distributed and papers are submitted digitally on the same platform. Everything is managed in an easy-to-use interface that gives you a good overview of the entire examination process.

You can use your own computer or tablet for all examinations. Students with disabilities can use their usual supporting software such as magnifying glasses and screen readers. This ensures equal treatment in the exam environment.

Your paper is automatically backed up. So you don't have to worry about a sudden power outage or forget to click Save before closing the document. WISEflow saves your work five times a minute and ensures that a local file is always available in the event of a network failure.

It is your own responsibility to make sure that your computer’s set-up and internet connection are compatible with remote automated proctoring(facial recognition). You should test your equipment and connection well in advance of your exam and preferably in the same location from where you expect to conduct the actual exam or assessment. You also have to ensure that your own computer has all security patches installed.

The device you want to use for the test should be up to date: All operating system and program updates should be installed.

Test your device in conjunction with WISEflow: If everything works as it should, the camera will also work in the LockdownBrowser. Do not perform this test just before testing.

Familiarize yourself with the various tools in WISEflow: try out the various functionalities in trial or test sessions.

Online remote testing with face recognition: The use of deceptive AI or facial AI, such as Deepfake, is not permitted and is considered an attempt at deception. However, technologies to blur your background are allowed. Alternatively, please ensure that you write the exam against a neutral background and if possible in a separate, quiet room.

Yes, the university has arranged for a corresponding Privacy Impact Assesssment (PIA) and submitted it to the Thuringian State Commissioner for Data Protection and Freedom of Information. From the university's point of view, the software is legally compliant. All data collected is necessary for the performance of the tests and is limited to the minimum necessary to ensure that only authorized persons have access to the system and the roles assigned to them in the system by the administrators and supporters.

Note: We have received feedback from students that they found the content of the privacy policy, which has to be agreed upon the first time they access WISEflow, sometimes is not easy to understand and confusing. The specific privacy policy of the University of Erfurt can now be found both on this website and in the moodle room UEDiStu.

Specific Privacy policy on use UniWise - WISEflow(German only)

The data is processed on the basis of the following laws, regulations and statutes:

• Art. 6 para. 1 sentence 1 lit. b) DS-GVO for external auditors/reviewers i.V.m. ThürHG §54 (2-4)
• Art. 6 para. 1 sentence 1 lit e) DS-GVO) in conjunction with Article 6 Thuringian Law on Mitigating the Consequences of the Corona Pandemic in Higher Education (ThürCorHG) of 23.03.2021.
• for biometric data: Art. 9 para. 2 lit g) DSGVO
• Second Thuringia Act on the Implementation of Necessary Measures in Connection with the Corona Pandemic (2nd ThürCorPanG) of 23.03.2021, here Article 7 point 2. amendment of the Thuringia Higher Education Act (Zweites Thüringer Gesetz zur Umsetzung erforderlicher Maßnahmen im Zusammenhang mit der Corona-Pandemie (2. ThürCorPanG) vom 23.03.2021, hier Artikel 7 Punkt 2. Änderung des Thüringer Hochschulgesetzes)
• Statute of the University of Erfurt on the extension and amendment of the forms of examinations and forms of courses in examination and study regulations and on the deviation from the statute on the aptitude assessment procedure due to restrictions caused by the Corona pandemic in the version of 01.04.2021.
• Thuringian Higher Education Act (ThürHG) of 10.05.2018 as amended on 31.3.2021 (Thüringer Hochschulgesetz / ThürHG)
• Bachelor's framework examination regulations in the version of 09.05.2019 (Bachelor-Rahmenprüfungsordnung)
• Master's framework examination regulations in the version of 09.05.2019 (Master-Rahmenprüfungsordnung)
• Master of Education Framework Examination Regulations in the version of 09.05.2019 (Master of Education-Rahmenprüfungsordnung)

Privacy policy on use UniWise - WISEflow(German only)

For a legally secure and data protection-compliant electronic examination, the points compiled in the instructions [German only] must be observed.

Through the University of Erfurt:

For registration via Shibboleth are transmitted:

• name, first name;
• e-mail address;
• Shibboleth account name (downloaded from the university's user administration system)
• and the role assignment associated with the account (assigned by the administrators).

The following data is processed in Wiseflow by teachers and employees:

• name, first name;
• university e-mail address;
• Shibboleth account name;
• unique system identifier;
• role assignments in the system;
• exam questions;
• logging data;
• comments and assessments of the examination performances.

The personal data of employees logged when using WISEflow are only checked within the scope of this data protection declaration; in this respect, a behavioral check is carried out. They are subject to the purpose limitation of this declaration and the relevant data protection regulations. Any performance and behavioral checks going beyond this are not permitted.

The following data is processed in WISEflow by the external examiners and reviewers:

• First name
• Last name
• unique system identifier
• Mail address
• Role assignments in the system
• Logging data
• Comments and assessments of examination performance

The following data of students are processed in WISEflow:

•  name, first name;
•  university e-mail address;
•  Shibboleth account name;
•  unique system identifier;
•  role assignments in the system;
•  photo of the face from which the biometric facial data is extracted, which serves as a reference for the automated photoproctoring system;
•  examination results;
•  comments and evaluations of the examiners on the exam performances;
•  photos that are taken during monitored online exams during the automated proctoring for biometric face recognition;
•  for monitored online exams, similarity values that correspond to the photos of the monitored online exams

Note on facial recognition with biometric data:
Automated facial recognition is used to identify students and reduce deception when conducting off-campus exams. In order to ensure high acceptance by lecturers and students, technical measures must be implemented to ensure this. To identify the examinee, a reference photo is taken when the examinee first registers for an exam with face recognition. This is stored on Wiseflow servers. Using Amazon Face Recognition, biometric values are determined from it. The accuracy of the values is limited to a medium level for reasons of data economy. During the test, photos of the test object are taken at irregular intervals and a specific value is calculated by means of an algorithmic comparison with the reference data. If the value is low, the initial suspicion of a deception attempt is obvious. All photos except the reference photo are deleted after six months at the latest. The intention is to shorten the deletion period to a period immediately after evaluation. Only the suspected cases would then be stored for a longer period until clarification (legal basis is Art. 9 para. 2 lit. g) DSGVO).

The use of deceptive AI or facial AI, such as Deepfake, is not permitted and is considered an attempt at deception. However, you are entitled to use technologies to blur your background in order to reduce the processing of information that is not relevant. Alternatively, please ensure that you write the exam against a neutral background and if possible in a separate, quiet room.

Privacy policy on use UniWise - WISEflow(German only)

The data for identity management and access control is stored for as long as the person concerned is a member or relative of the University of Erfurt. At the beginning of the following semester, this data is deleted during the semi-annual comparison for exmatriculated students, staff who have left the university and lecturers who have not been given a new teaching position.

The examination performances including the assessments by the examiners are deleted five years after their performance.

The data for facial recognition (progress photos during the examinations and corresponding similarity values) are deleted six months after the examination date.

The reference photo is deleted together with the registration data no later than six months after de-registration.

Logging data is regularly deleted (after 1 year at the latest).

Privacy policy on use UniWise - WISEflow(German only)

The university management provides information on the introduction of the new system by means of a circular letter and on the intranet. You will also be informed upon admission to the examination system.

The correction of incorrect identification data can be requested from the data controller (vpsul@uni-erfurt.de). Examination performances cannot be changed after the examination has been completed. Comments and evaluations cannot be changed after the grading has been completed. The data will be deleted after the retention period stipulated in the Corona Statutes and the examination regulations. The University of Erfurt's privacy policy provides specific information on this.