Enrolment as a doctoral candidate

After acceptance as a doctoral candidate, matriculation can be applied for at any time.

The application for enrolment for doctorate must be submitted no later than

• 31.03. for a winter semester
• 30.09. for a summer semester

be submitted.

1. registration

Before you can submit an application, you must first register in the application portal to create an applicant account at the University of Erfurt. To register, please use an e-mail address that you check regularly. After registration, you will receive a message (welcome e-mail) with your user ID and an activation code / activation link at the e-mail address you have given. You can activate your account by entering the activation code or by calling up the activation link from the e-mail.

Important: Please remember your user ID, which you will receive in the welcome e-mail after your registration, as well as your self-selected password. You will need these to log in to the application portal in the future.

You must register again for each application semester. Data from previous semesters will be deleted. If you have already registered for the current application semester, you can log in directly with your access data.

As part of the application or enrolment process at the University of Erfurt, personal data is collected from you and stored. Before filling out the online form, please note the following information:

Information in accordance with Art. 13 EU-DSGVO on the collection, processing and use of personal data in the context of the admission and enrolment procedures.

2. submit application

After successful registration in the application portal, you can now submit one or more application requests.

After you have selected your desired degree programme (doctoral subject), you will be guided through the application step by step. As part of the application, you have the option at some points to upload documents (e.g. proof of language proficiency) in advance. These documents must be submitted at the latest for matriculation and registration.

After completing the data entry, your application will have the status "In preparation". You have the opportunity to check everything again and correct it if necessary.

Incomplete applications and applications that have not (yet) been submitted will be saved so that the application can be continued when you return.

Don't forget to submit your application (electronically) afterwards!

3. submit application (electronically)

In order to apply for matriculation, you must still submit the application electronically.

After submitting an application, it will either be given the status "Admitted" or the status "Received" until your details have been examined.

The application is completely digital, i.e. you do not have to send any documents by post yet!

4. Stay up to date

You can track the status of your applications in the application portal. If you have activated the e-mail notification in the application portal, you will receive an e-mail from us if there has been a change in the status of your student application.

Please note: You will only receive an e-mail when the status changes for the first time. If there are several status changes, no further e-mails will be sent until the next time you log in to the portal and inform us. After that, you will receive a new e-mail if there are further changes.

5. apply for matriculation and registration

As soon as the overall status of your application changes to "Admitted", you can submit an application for matriculation in the applicant portal. In doing so, the information you already entered in your application must be supplemented by some data that we require for your studies at our university. Please follow the further instructions in the applicant portal and then let yourself be guided through the online matriculation!

After completing the data entry, click on the button 'Complete entry of enrolment data and return to overview' and you will be redirected to the overview page with your application and enrolment applications. Please print out your matriculation and registration application and send it to us by post together with the required signed documents.

6. passport photo upload

Your student ID card (chip card) requires your passport photo. This must be uploaded by you via the online application portal before matriculation. You will find your personal login data on the first page of the printed online application. You can also check the status of your application at any time via the online application portal.

The documents to be submitted for matriculation are listed in the instructions for the application for enrolment for doctorate .

If you have submitted all the required documents and you meet the admission requirements for enrolment for a doctorate at the University of Erfurt, we will enrol you.

You will receive your user data for the University of Erfurt account (University of Erfurt e-mail address and your user name) by e-mail.
In a separate e-mail from the University Computer and Media Center (URMZ) you will receive your initial password for your university account. The initial password is preset for both the university account and the e-mail account and must first be changed. The change is made for the university account via the University Computer and Media Centre (URMZ) user portal and for the e-mail account via the webmail client. You can find more information on this on the help pages for the user account (OPAC).

Furthermore, we will send you your first student master data sheet together with your student ID (chip card) by post. On the master data sheet you will also find your University of Erfurt e-mail address and your user name for your University account.
Once you have completed your matriculation and registration, you will be a member of the University of Erfurt from the start of the semester.

Please note that your student identity card ( thoska) must be validated by you before you can use it for the first time. It is best to do this on your first visit to the campus.

Campus map of the University of Erfurt with information on the locations of the thoska devices