Self-organised semester abroad: Advice for free mover students
If you have not found a suitable university for your semester abroad among the partner universities of the University of Erfurt, you can study as a so called free mover student for one or two semesters at a university of your choice.
The organisation is sometimes challenging. You have to research study opportunities and admission requirements, apply to the foreign university and clarify the question of financing. In the following, we would like to give you some advice for this.
1. Search for a university and programme
First look for a university that offers a suitable study programme to complement your studies in Erfurt. Placement agencies can also help you find a place to study.
There are many agencies that specialise in arranging study places for free movers, especially in English-speaking countries (Australia, New Zealand, USA, Canada). In some cases, using a placement agency may make sense. However, you should be aware that you are a client of the placement agency and should examine the offer critically. Most placement agencies only represent a certain selection of universities and only place students at these universities. As a rule, the agencies receive a commission from the foreign universities for each study place they arrange. The agency's service is usually free of charge for students.
However, you do not have to use a placement agency to organise a study stay abroad as a free mover. You can also contact your chosen university abroad directly.
You could proceed as follows:
First clarify basic questions such as destination country, timing and duration.
Identify universities at which you would like to study. Decision criteria should include the range of courses offered, size, location and tuition fees.
Pay particular attention to the teaching periods, which are often very different from and overlap with the lecture times in Germany.
2. Getting in touch
Once you have identified some universities abroad where you would like to study as a free mover, contact them directly. It is best to contact the International Office of the university abroad with your request or search for information for incoming students.
Many universities abroad do accept applications from free movers. However, there are also universities that only accept exchange students from their own partner universities and do not admit free movers.
Advice for contacting a university:
Write to the potential host university in the language of the country or language of instruction.
Briefly introduce yourself and write what you are studying.
Ask about study opportunities for "non-degree seeking students" or "visiting students", as the term "free mover" is not used in all countries.
Name the degree programme or the department of the potential host university you are interested in.
If the host university allows an application, it will provide you with the application information. Also use the information on the university's websites.
Find out about:
documents to be submitted
The following documents are often required:
application form from the host university
Transcript of Records (overview of your previous academic achievements - you can also have this printed out in English at the Department of Academic Affairs)
proof of language skills
letter of motivation
letter of recommendation
proof of insurance cover
proof of financial means (e.g. for applications to the USA)
Please note: The application deadlines listed on the University of Erfurt's website do not apply to free mover applications to universities of your choice. In this case, the host university sets the deadlines!
Even if you organise your studies abroad as a free mover, you can apply for recognition of credits earned abroad and apply for leave of absence during your stay abroad. Before you start your studies abroad, discuss your study plans with the representative of the study programme for which you would like to have courses recognised, as well as with the responsible examination board. As soon as you have decided which courses you will attend abroad, you should conclude a Learning Agreement.
After your return, you can apply for recognition. To do this, submit the Transcript of Records together with the Application for Recognition form to the relevant examination board.
5. Financial matters
When studying abroad as a free mover, unlike when participating in an exchange programme, tuition fees at the foreign host university are not waived.
Funding possibilities for tuition fees exist via Auslands-BAföG, the DAAD annual scholarships and the study scholarships of the Fulbright Commission (only for the USA). You can find more information on our website about funding opportunities.
International Relations and ERASMUS Institutional Coordinator; Outgoing Student Advisor